Done!

Do you find it hard to find a good way to reward yourself when trying to establish new habits? This week's episode of Done! - No. 623 - is about a different kind of reward you can try. Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me and tell me. I am curious to hear. Do you know these two excellent and free (!) apps for scanning text with OCR (video, 1:38 min)? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be ap

Do you never get to the end of your to-do list? There’s actually a way for you to do that every day. The first episode of Done! for 2025 is about a shorter kind of list. What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious!  Here's how to feel better by planning during your commute! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David

 The day never goes as planned, does it?  This year's final episode of Done! explores why having a plan is still worthwhile. Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me! Here's how I set up an automated podcast with AI from the newsletters I don't have time to read. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stier

Do you want to avoid dealing with urgent firefighting situations while on vacation? Then, this week's episode of Done! is for you. Because, today, I’ll share how a simple extra line can help you leave work behind more easily when you're on leave. Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fact, two more readers contacted me independently after Tomas did and told me that they do the same thing. Perhaps this is more common than I have noticed. Does hope or mindfulness give you the best resilience in challenging times? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corpor

Do you feel you still have far to go regarding your structure at work? Does it feel somewhat overwhelming? In this week’s episode of Done!, you will learn how quickly you need to improve your structure. What do you want to do better today than yesterday? It can be extensive and revolutionary or small and refining. Tell me! I want to be inspired to lift my own structure higher and higher. Here's how to prioritize among meetings more consciously. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods t

Do you have a habit of doodling during meetings? Do you think you shouldn't do it? Think again. In this 618th episode of Done!, you will learn of the surprising benefits of doodling. Here's the study I mention in the episode. Do you find that you concentrate better when you doodle? Or do you do something else to maintain your concentration? Please tell me in an email. I'm curious! Watch this video about the interesting study about when the right time to tackle complex tasks is. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing client

Have you ever declined a meeting invitation because you were busy, only to find out later that the scheduled meeting was moved, and you could have attended after all? In this week’s episode of Done! - No. 617 - you will learn how to avoid missing meetings you would have wanted to attend. Do you have other ways of remembering things you regretted saying no to? Please write to me and tell me. Here's why you should write down to-do tasks as soon as they occur. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools

When times are bright, work feels easier, but when things get tougher, what can you do to make it easier on yourself? In this week's Done! No. 616, you will learn what you can do with your structure when the economic winds turn cold. What extra structure tricks do you use to help you get through tough times? Write to me and let me know. I also want to sharpen my work right now, so your best tips are warmly welcomed.  Do you have a colleague who is particularly stressed right now? Tell them about these five actions. They will be especially helpful now, if not before.  Your goals should be FAST, according to Donald Sull. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of busine

Have you tried using Google Tasks but found it lacks the necessary functionality? In this 615:th episode of Done!, you will learn what you can do to enjoy using Google Tasks more. You will find the two extensions at: Tasksboard To Do for Google Tasks Have you found any other ways to improve Google Tasks? Please write to me and let me know. I am curious to hear what you have to share. Here's how to improve your workdays by envisioning your worst possible day. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete to

Do you really need to spend time typing up what you've scribbled on a phone note during a conversation? No! In this week's episode of Done! - No. 614 - we let an AI read your scribbles, so you don't have to. Here's the note I let the AI interpret. And, here's the result from the AI: Course Schedule: •    09:00 - Start •    10:15 - 10:35 - Break/Coffee •    10:35 - 11:15 - Session 1 •    11:15 - 12:00 - Session 2 •    12:00 - 13:00 - Lunch •    13:00 - 13:45 - Session 3 •    13:45 - 14:15 - Short Break (5 min) + Activity •    14:15 - 15:00 - Session 4 •    15:00 - 15:15 - Break/Coffee •    15:15 - 16:00 - Session 5 •    16:00 - 17:00 - Final discussions and reflections Do you also let an AI interpret your handwritten notes? What kind of notes are they? Are they from meetings or something else entirely? Write and tell me so I can get more ideas on simplifying my work with AI and structure.  Here's how I created an automatic podcast with AI from the newsletters I haven't time to read. These episodes are also

It was a good meeting, but did you really discuss everything? In this week’s episode of Done! you will learn about a way to use AI to make your meetings even better. Have you done like me and asked the AI what you missed? How did it go? Did you get ideas for what you can improve? Write to me and tell me about your experiences. Together, we will find ways to use AI and other productivity tools to benefit ourselves and our work!  Here's what you risk when you respond to work emails and chats when you're off duty. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extingu

Should you really anticipate losses in advance? Isn't it better to do your job and hope for the best? This week’s episode of Done! - No. 612 - is about a method for improving your situation through pessimism. Have you done a premortem exercise like this in any context? How did it go and what was the effect for you? Please write to me and tell me. I'm curious to hear! Are you using OneNote, Planner, and To-Do for the right things? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be appl

Have you ever wondered which file is the right one among all in a folder? You won’t have to do that much longer—as long as you’re working in Microsoft 365. In this week's episode of Done! - No. 611 - I share a brand-new feature in OneDrive that I think you should try. Here is where you will find Copilot's "Compare files" function in OneDrive: Have you tried any of the new Microsoft 365 Copilot features that were recently introduced? Which one? Please tell me in an email. I want to know and be inspired by your ideas. Here is how I translate between two languages with minimal effort! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established ma

Do you ever procrastinate? It may depend on how you value rewards that are far in the future. This week’s episode of Done! - No. 610 - is about a new study whose results can help you stress less close to a deadline. Read the article in Nature about the study mentioned. Give me an example of a good first step to take on a task you have been postponing, but not anymore! I suspect there are a handful of archetypal starting tasks that we can use as soon as we procrastinate on something we want to get started on. So, tell me an example of a good starting task for you! Please share it with me in an email right away. Do you know how to use the AI Microsoft Copilot to summarize your meeting notes - even if you don’t want Copilot to listen to your entire meeting? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productiv

Do you respond to work emails when you are actually off? It certainly can take a toll. In this week's episode of Done! - No. 609  - you will learn what you might face if you communicate about work while you are off - according to an interesting American study. In the episode, I also mention a study by Patrick and Hagtvedt. And, I recommend you to formulate a clear intention in order to "program yourself". What are your tricks for avoiding work communication when you are off duty? If you love your job, it can still be tempting, even though you know it is best to avoid it. Tell me about your clever trick in an email to me! Book a lecture on structure at work with me for your meeting this fall! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can

Do you work more on weekends and evenings than you want to? If so, you need to make your free time more robust. In this week's episode of Done! - No. 608 - you will learn a trick to improve your balance between work and leisure. How do you make sure work doesn't take up too much space? Please write to me and tell me. I'm curious to hear what smart tricks you have that work for you. Here's how putting a personal touch on your office space makes a difference for your productivity. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing client

You are invited to a meeting but would rather not attend. How can you smoothly escape it? In episode No. 607 of Done!, you will learn three ideas on how to avoid the worst meetings. Here's what Naval Ravikant has to say about meetings, emails and texts. What tricks do you have for declining meetings that you believe would be a waste of time? Write to me and tell me. Maybe you have a clever trick that allows you to skip the meeting and still contribute with what only you can. Do you know how to craft a more informative subject line to get responses faster to your emails? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporati

Being interrupted at work happens to everyone, but what kind of distractions harm you most? In this week’s episode of Done!, you will learn about a recent study whose results help you suffer less from interruptions. Here, you'll find the study I mention in the episode. How do you prefer to receive help questions from your colleagues? I would love to hear how you and other readers experience it, so email me and tell me. Here's how to escape being distracted by outdated documents! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clien

So, you want this autumn to be less stressful than last year’s? But how do you accomplish that? In episode No. 605 of Done!, I share ten possible steps toward a better structure to choose from. Did you take up my challenge and picked one step from the list and did it? What did you decide on? Please tell me! Hearing about what others are improving in their jobs inspires me, so write to me at david@stiernholm.com. I'm all ears!   Book a talk on structure at work with me for your meeting this fall! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by

You are back at work after a well-deserved vacation, feeling relaxed. But how do you get back into the swing of things? In this autumn's first episode of "Done!", I'll share four steps you can take to get the best possible start to the new season! How do you get going when you've been on vacation and feel sluggish? Please write and let me know; all tips are welcome.  Here's why adding a personal touch gives you a better chance of getting the help you want. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools a