Done!

Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand? In this week’s episode of Done!, you’ll learn how to have an AI create the simple checklists you need. In the episode, I mention these three transcription services OpenAI's Whisper Sonix.ai Descript Have you used AI to document processes and routines differently? Please write to me and tell me! I am fascinated by the simplification possibilities hidden here, and I would love to hear your best tips. Here's why you should choose how you are interrupted. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to ent

Do you have many different email accounts to manage? It’s quite a hassle. This week’s episode of Done! is about how to gather your email inboxes in a simple way. Here's how to add more email accounts to your emailing app: Outlook Mail for MacOS Gmail You who cannot add multiple (external) accounts to Outlook, for example, but still have several addresses to manage, how do you do it in a structured way? Email me at david@stiernholm.com (my main, most frequent address)! I'm curious to hear about your clever trick. Have you made the same 10 structural mistakes as I have? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporati

You want to have good structure in your work, but what does it actually look like? The 629th episode Done! is about how to navigate a typical, intense day with good structure. Do you have a different abstract image of your structured work process? Show it to me or tell me! I would be happy to hear your thoughts.  Here's how the small structure details can have a major impact on your work. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your pers

Your colleague has indicated that they are busy, but does that apply to everything? Done! this week is about an agreement that reduces friction in the organization. What have you agreed upon regarding what the different statuses mean? Please write to me and tell me. I am curious to hear what you have come up with! Here's what to do if a reminder is valuable sometimes and sometimes not. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your person

Do you struggle to find time for reflection and to work undisturbed? This week's episode of Done! is about letting Outlook schedule your focus time automatically. Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights. How have you used the focus plan feature in Viva Insights? Perhaps you have found an unconventional use you want to tell me about. If so, write to me and I will read about your experiences with great interest! See my short video about the two steps you need to pick your next task in when you keep your to-do tasks in two lists. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established m

If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again? In this week’s episode of Done! - No. 626 - you will discover how it’s still possible to find a suitable meeting time with colleagues who occasionally want to work without interruptions. How do you choose which meetings to attend? What is the deciding factor? Write to me and tell me, because I am curious. Here's why you should log what you have said no to. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to

As AI becomes a frequently used tool, you develop very good prompts that you want to use often.  However, it’s cumbersome to formulate them again and again! This week’s episode of Done! - No. 625 - is about how you can save AI prompts. Do you save your prompts differently? How? Please write to me and let me know! Here's how an AI can reveal what you’re not talking about during your meetings (but should)! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work

Wouldn’t it be nice if an AI could work for you in the background without you having to ask for help all the time?  Now, it’s possible. Today, Done! is about how you can use ChatGPT’s new Tasks feature. What have you used ChatGPT Tasks for? Let me know! I’m eager to find more ways to get more done with less effort, so I’d love to hear your tips. Email me if you’d like to share. Here's what I replied to the question I got about feeling that you haven't accomplished anything all day. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing cli

Do you find it hard to find a good way to reward yourself when trying to establish new habits? This week's episode of Done! - No. 623 - is about a different kind of reward you can try. Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me and tell me. I am curious to hear. Do you know these two excellent and free (!) apps for scanning text with OCR (video, 1:38 min)? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be ap

Do you never get to the end of your to-do list? There’s actually a way for you to do that every day. The first episode of Done! for 2025 is about a shorter kind of list. What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious!  Here's how to feel better by planning during your commute! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David

 The day never goes as planned, does it?  This year's final episode of Done! explores why having a plan is still worthwhile. Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me! Here's how I set up an automated podcast with AI from the newsletters I don't have time to read. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stier

Do you want to avoid dealing with urgent firefighting situations while on vacation? Then, this week's episode of Done! is for you. Because, today, I’ll share how a simple extra line can help you leave work behind more easily when you're on leave. Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fact, two more readers contacted me independently after Tomas did and told me that they do the same thing. Perhaps this is more common than I have noticed. Does hope or mindfulness give you the best resilience in challenging times? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corpor

Do you feel you still have far to go regarding your structure at work? Does it feel somewhat overwhelming? In this week’s episode of Done!, you will learn how quickly you need to improve your structure. What do you want to do better today than yesterday? It can be extensive and revolutionary or small and refining. Tell me! I want to be inspired to lift my own structure higher and higher. Here's how to prioritize among meetings more consciously. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods t

Do you have a habit of doodling during meetings? Do you think you shouldn't do it? Think again. In this 618th episode of Done!, you will learn of the surprising benefits of doodling. Here's the study I mention in the episode. Do you find that you concentrate better when you doodle? Or do you do something else to maintain your concentration? Please tell me in an email. I'm curious! Watch this video about the interesting study about when the right time to tackle complex tasks is. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing client

Have you ever declined a meeting invitation because you were busy, only to find out later that the scheduled meeting was moved, and you could have attended after all? In this week’s episode of Done! - No. 617 - you will learn how to avoid missing meetings you would have wanted to attend. Do you have other ways of remembering things you regretted saying no to? Please write to me and tell me. Here's why you should write down to-do tasks as soon as they occur. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools

When times are bright, work feels easier, but when things get tougher, what can you do to make it easier on yourself? In this week's Done! No. 616, you will learn what you can do with your structure when the economic winds turn cold. What extra structure tricks do you use to help you get through tough times? Write to me and let me know. I also want to sharpen my work right now, so your best tips are warmly welcomed.  Do you have a colleague who is particularly stressed right now? Tell them about these five actions. They will be especially helpful now, if not before.  Your goals should be FAST, according to Donald Sull. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of busine

Have you tried using Google Tasks but found it lacks the necessary functionality? In this 615:th episode of Done!, you will learn what you can do to enjoy using Google Tasks more. You will find the two extensions at: Tasksboard To Do for Google Tasks Have you found any other ways to improve Google Tasks? Please write to me and let me know. I am curious to hear what you have to share. Here's how to improve your workdays by envisioning your worst possible day. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete to

Do you really need to spend time typing up what you've scribbled on a phone note during a conversation? No! In this week's episode of Done! - No. 614 - we let an AI read your scribbles, so you don't have to. Here's the note I let the AI interpret. And, here's the result from the AI: Course Schedule: •    09:00 - Start •    10:15 - 10:35 - Break/Coffee •    10:35 - 11:15 - Session 1 •    11:15 - 12:00 - Session 2 •    12:00 - 13:00 - Lunch •    13:00 - 13:45 - Session 3 •    13:45 - 14:15 - Short Break (5 min) + Activity •    14:15 - 15:00 - Session 4 •    15:00 - 15:15 - Break/Coffee •    15:15 - 16:00 - Session 5 •    16:00 - 17:00 - Final discussions and reflections Do you also let an AI interpret your handwritten notes? What kind of notes are they? Are they from meetings or something else entirely? Write and tell me so I can get more ideas on simplifying my work with AI and structure.  Here's how I created an automatic podcast with AI from the newsletters I haven't time to read. These episodes are also

It was a good meeting, but did you really discuss everything? In this week’s episode of Done! you will learn about a way to use AI to make your meetings even better. Have you done like me and asked the AI what you missed? How did it go? Did you get ideas for what you can improve? Write to me and tell me about your experiences. Together, we will find ways to use AI and other productivity tools to benefit ourselves and our work!  Here's what you risk when you respond to work emails and chats when you're off duty. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extingu

Should you really anticipate losses in advance? Isn't it better to do your job and hope for the best? This week’s episode of Done! - No. 612 - is about a method for improving your situation through pessimism. Have you done a premortem exercise like this in any context? How did it go and what was the effect for you? Please write to me and tell me. I'm curious to hear! Are you using OneNote, Planner, and To-Do for the right things? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be appl