2time Labs Podcast

Or should you stop using them altogether? Most GTD'ers struggle with the contexts suggested in the book. They just don't seem to apply to the challenges we face some 20 years later after David Allen published Getting Things Done - The Art of Stress-Free Productivity. Some have moved on, creating their own contexts (i.e. tags) or abandoning their use altogether. In this recording of my article published at ScheduleU.org, you'll learn how to use the best tags possible for your needs, starting with a deeper understanding of why they are so valuable. Here's the link to the original article: https://scheduleu.org/do-you-need-new-gtd-contexts/. It's also available on YouTube - https://youtu.be/nKTht3huDzE

Have you ever sat in a bad meeting wondering how why and how you got yourself stuck in that position? Sometimes, it has to do with people's habits, but it also has something to do with calendar software design. In this conversation, Garrick and I look at how both aspects could be improved dramatically. We argue that a better design would produce higher quality meetings. As a result of this episode, I developed a branched learning simulation linked here which focuses on the interplay between calendar design and meetings - http://2time-sys.com/downloads/meetings/CEOMeetings.html It will also be featured at the first Time Blocking Summit I'll be hosting on March 5-7, 2020 - https://timeblockingsummit.info If you like our work at 2Time Labs, please support it at Patreon - Make a contribution here: https://www.patreon.com/francis_at_2timelabs

Have you ever wondered if you are using the optimal blend of storage tools: cloud, external hard drive, SD, device storage, etc.? How can you know? Are there gaps? Given the fact that each person is different, they may benefit from using the same principles? But how can they find them and use them? Tune into Live Lab #4 to find out how to design a tool on these specs. This is the third of a three part series of conversations with Ray Sidney-Smith. Try the Storage Decision Tool here. http://www.2time-sys.com/the-design-of-a-storage-decision-tool/ Make a contribution at my Patreon link here: https://www.patreon.com/francis_at_2timelabs

Have you ever wondered if you are using the optimal blend of storage tools: cloud, external hard drive, SD, device storage, etc.? How can you know? Are there gaps? Given the fact that each person is different, they may benefit from using the same principles? But how can they find them and use them? Tune into Live Lab #4 to find out how to design a tool on these specs. This is the second of a three part series of conversations with Ray Sidney-Smith. Try the Storage Decision Tool here. http://www.2time-sys.com/the-design-of-a-storage-decision-tool/ Make a contribution at my Patreon link here: https://www.patreon.com/francis_at_2timelabs

Have you ever wondered if you are using the optimal blend of storage tools: cloud, external hard drive, SD, device storage, etc.? How can you know? Are there gaps? Given the fact that each person is different, they may benefit from using the same principles? But how can they find them and use them? Tune into Live Lab #4 to find out how to design a tool on these specs. This is the first of a three part series of conversations with Ray Sidney-Smith. Try the Storage Decision Tool here. http://www.2time-sys.com/the-design-of-a-storage-decision-tool/ Make a contribution at my Patreon link here: https://www.patreon.com/francis_at_2timelabs

Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch. Here in the third and final episode in this series, I continue working with Dr. Michael Einstein to create an email health calculator. We take the lessons learned from the prior discussion and start by listing a hierarchy of concerns. They are listed here from 1-5 in rank order. 1. How many days of stored email are accumulated?  (read vs unread, subscribed vs non-subscribeds) 2. How old are these message? (read vs. unread) 3. How unique are these messages? (subscribed vs non-subscribeds) 4. How fast are they entering? (incoming email) 5. How complicated are they by being threaded? During the hiatus since the last episode, I drafted a weight for each measure and after playing with the tool we would be using, producing the following formula which we discussed in this episode. 0.25 x Left Behind Index (i.e. (Total messages in your in

Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch. Here in the second part of LiveLab 02, I continue working with Dr. Michael Einstein by delving into the formulae that would be at the heart of a sound email health calculator. It's no easy conversation to follow - you will probably need a paper and pencil. Months before I called Michael, I devised the following formula in my very first attempt. Score = the sum of: 1. 5.0 max(0, [2 x (total messages-unread messages-tagged messages) [ 2. 0.5 x (total messages - unread messages - incomplete tasks recalled) 3. 5.0 x (unread messages - incoming email per day)]/10) 4. # minutes spent This is where our discussion started. It moved quickly and resulted in this formula which we produced in the first part of this episode. Score = the sum of:  1. (total messages-unread messages-tagged messages)  [more importance]  "BlindSpot measur

Ever longed for a tool that could give you feedback on the health of your email inbox? Listen in as I take on the challenge of creating one from scratch. Here in LiveLab 2 I invite Dr. Michael Einstein to help me build a brand new kind of tool - one that would provide users with an automatic diagnosis of their inbox health. In this episode (the first of three), we work on the underlying assumptions that such a tool must include...and discover along the way there are *many*. Plus we start to look at the elements we think should be measured in preparation for the next episode in this series which focuses on the actual formulae which the tool would use. It's a far-reaching, one of a kind conversation which starts off in wobbly fashion as we're not sure whether we will be successful. Here's the link to the original calculator I created which we used as our starting point. Can't wait until the final episode to see the end result? Here you go - a link to an interactive calculator of your email inbox health. &

Part Two - No-one has ever made a full side-by-side comparison of existing auto-schedulers. In this episode we attempt to create the very first one, plus a decision tool for choosing between the 6 most popular apps in this genre as of December 2018. AI powered and cloud-based, these programs are gaining in popularity, especiallyamong productivity geeks and the busiest one-percent. Show Notes Can't wait until the end of Part Two? Here are the two outputs produced from the series of 2 episodes. 1. A Decision Tool 2. Comparison Table Plus check out Melanie's new book  - A Year of Living Productively can be found here. Want to support the work at 2Time Labs? Here's my Patreon Link ScheduleU.Org Shownote links - https://goo.gl/m7gZxu, https://goo.gl/qpM8me, http://psychowith6.com/ayolpbook, https://goo.gl/HVLEY5

Part One - No-one has ever made a full side-by-side comparison of existing auto-schedulers. In this episode we attempt to create the very first one, plus a decision tool for choosing between the 6 most popular apps in this genre as of December 2018. AI powered and cloud-based, these programs are gaining in popularity, especiallyamong productivity geeks and the busiest one-percent. Show Notes Can't wait until the end of Part Two? Here are the two outputs produced from the series of 2 episodes. A Decision Tool Comparison Table Melanie's new book  - A Year of Living Productively can be found here. Want to support the work at 2Time Labs? Here's my Patreon Link ScheduleU.Org Shownote links - https://goo.gl/m7gZxu, https://goo.gl/qpM8me, http://psychowith6.com/ayolpbook, https://goo.gl/HVLEY5

On this unique episode I introduce a brand new format here at the 2Time Labs Podcast. It's called a LiveLab and it's a recorded discussion between me and an invited expert as we attempt to create a new interactive product, service or aid which will make your life better. Listen in as I describe the reasons for making this very big switch. The ProductivityCast Show - The weekly show about all things productivity

It's tempting to spend all your time focused on your highest priorities, but in this episode Augusto Pinaud argues the opposite. For those very busy people with hundreds of tasks, managing low priority items takes a special approach. It's a technique perfectly suited for the top one percent of busy people.   The ProductivityCast Show - The weekly show about all things productivity Support this podcast on Patreon, or by liking/rating/commenting on iTunes, Google Podcast or your podcast player of choice.

Listen in as I interview Penny Zenker as we take a look at the essential elements of energy management: using your physiology, self-talk, purpose and focus. You can find more about Penny at http://pennyzenker360.com

Join me in this one-of-a-kind conversation with Dr. Melanie Wilson as we explore how the two of us are using SkedPal Beta - the new schedule and calendar optimizer.She's a productivity blogger who tests out scores of app, approaches and tools and then writes about each of them. As a homeschooling Mom of 6, she has a very busy life - the pefect place to test new ideas.In this conversation we look at how we have adopted SkedPal to our very different lives.During the conersation we touch on a number of information sources:Melanie's post on SkedPal - http://www.psychowith6.com/automatic-scheduling-busy-people/My recent post on optimizers like SkelPal - Learning to Optimize Each Day’s Plan from the Controversy Between Listers and Schedulers [Research] My guest-post on Melanie's blog on "Why college students and CEO's manage their time the same way" If you'd like to join my private Beta, check here to see if it's still open: http://perfect.mytimedesign.com/are-you-an-advanced-scheduler-join-our-community-toda

Tanya Dotson is an expert coach who focuses on helping clients implement new behaviors. In this interview she gives me some insight into one of my own practices and its source. Visit her website at http://180degreetimemanagement.com/

Michael Einstein, an expert in email overload, joins me for this conversation. We tackle the thorny question of what someone needs to do to manage all the channels of information we currently use, their proliferation and the  demands they place on our time. We also look to the future and ask what mindset and techniques we must use to tackle new, unforeseen channels. To learn more about his work, visit his website: http://www.emailoverloadsolutions.com/ http://www.emailoverloadsolutions.com/

Prof Dawna Ballard is a sociologist who is an expert in the connection between time and communication. In this interview we look at a number of issues related to changing productivity in corporations. We also examine what change agents who want to change their companies need to address if change is to stick.

How has the world changed so that life appears to be so much more hectic? Why aren't we coping? Should we be? Are women at a disadvantage due to inherited cultural expectations? These aren't easy questions to answers, but my guest Brigid Schulte, author of Overwhelmed: Work, Love and Play When No-One Has the Time tackles them all in this interview. http://www.brigidschulte.com/

Josh Lyman recently attended the Information Overload Research Group's annual conference in San Francisco - http://iorgforum.org/2014/03/09/overloaded-2014-june-7/ It's a fascinating group of like-minded professionals and this discussion takes us right into the heart of the event. Take a moment to visit his website at - http://www.joshualyman.com/

During the course of writing my new book, Perfect Time-Based Productivity, I was inspired by recent research to create an Advanced Model of time demands - a different perspective than the one shared in my last related podcast on this topic - Episode 35 . For more of our research, download my free special report from http://2time-sys.com - "8 Edgy Ideas from Time Management 2.0." To receive a free chapter from my last book and to hear about my new book, download access information at http://perfect.mytimedesign.com Visit my complete resource page on time demands at http://wp.me/PeenO-Bc